🏢 Portfolio Compliance · FDIS Approved

Fire Door Compliance
for Property Managers

One contractor working with FDIS-certified inspectors, covering inspection, maintenance and remediation across your entire managed portfolio. Consistent standards. Centralised reporting. A single point of accountability , no compliance gaps between properties.

Get a Portfolio Quote 📞 020 3488 2247

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FDIS Certified

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Portfolio Programmes

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Central Reporting

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PPM Contracts

What a Single Provider Gives You

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One Contract

Inspection, maintenance and remediation across every managed property under a single agreement

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Centralised Reporting

Portfolio-wide compliance status in one document — ready for client reporting and regulatory audit

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Inspect & Fix

Defects remediated directly — no managing multiple contractors or chasing separate quotes

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Audit-Ready Records

Compliance certificates and digital reports per property — documentation that holds up under scrutiny

🏢 Portfolio-Wide Programmes

📅 Quarterly & Annual Schedules

📊 Centralised Compliance Reporting

🔧 Inspect · Maintain · Remediate

🏙 London & Home Counties

Single contractor working with FDIS-certified inspectors for inspection, maintenance and remediation across your full portfolio

48hrs

Digital inspection report turnaround — audit-ready documentation after every visit

4-in-1

Inspect · Maintain · Remediate · Install — every fire door service under one roof

Separate contractors to manage — we handle everything from inspection to final certificate

Legal Obligations

Your Liability as a Managing Agent

Managing agents appointed to manage multi-occupied buildings take on significant fire safety responsibilities — directly, by operation of the management agreement and applicable legislation.

Managing agents can face direct enforcement action. Where a management agreement assigns fire safety responsibilities, the managing agent becomes the responsible person for those obligations under the Fire Safety Order 2005. This duty cannot be contracted back to the client landlord. Your compliance documentation must be watertight and audit-ready at all times.

Quarterly Communal Fire Door Checks

For all multi-occupied residential buildings over 11m, the responsible person must carry out quarterly visual checks of all communal fire doors — covering self-closers, seals, signage and general condition. Buildings over 18m require monthly checks.

Fire Safety (England) Regulations 2022

Annual Flat Entrance Door Inspections

All flat entrance fire doors in buildings over 11m must be inspected annually on a best endeavours basis. Residents must be given reasonable access. All access attempts — successful or refused — must be documented with dates and method of contact.

Fire Safety Act 2021 + 2022 Regulations

Fire Risk Assessment — Fire Doors in Scope

The fire risk assessment for all managed buildings must cover fire doors as a component of the passive fire protection strategy. The FRA specifies condition, maintenance requirements and inspection frequencies — and must be reviewed and updated regularly.

Regulatory Reform (Fire Safety) Order 2005

Prompt Remediation of All Defects

Defects identified on inspection must be remediated as soon as reasonably practicable. Critical defects require same-day action. Documented evidence of defect identification and remediation timescales is essential for enforcement defence.

Fire Safety Order 2005 — Enforcement

Inspection Records Suitable for Audit

All inspection and maintenance records must be retained and available for presentation to the fire authority, building owner, leaseholders and insurers. Undocumented compliance is not compliance — if you cannot evidence it, you cannot defend against enforcement.

Fire Safety Order 2005 + RICS Guidance

Resident Information Duty

Responsible persons must provide residents with information about fire doors — including their purpose, the requirement to keep them closed, and why they must not be propped open. This must be provided at the start of each tenancy and periodically refreshed.

Fire Safety Act 2021

Our Service

How Our Portfolio Programme Works

We design inspection and maintenance programmes around your portfolio — not a one-size-fits-all contract. From a five-property block to a 500-door estate, the approach is the same: consistent FDIS scheme standards, clear documentation, and a single point of contact.

Portfolio Management Model — One Provider, All Properties

All property types managed under a single FDIS-certified programme — one inspection standard, one compliance record, one report per visit

Portfolio Survey & Planning

We review your entire portfolio, identify which buildings trigger statutory quarterly or annual frequencies under the 2022 Regulations, and design an inspection programme that meets all legal requirements across every property. Statutory duties mapped against your actual building stock — no guesswork.

Scheduled Inspection Visits

We manage the compliance calendar across your portfolio — booking visits, coordinating access with tenants and site managers, and carrying out inspections by FDIS-certified contracted inspectors at the legally required intervals. You don’t need to track quarterly windows across multiple buildings. We do it for you.

Same-Day Minor Remedials

Where minor defects are identified — seal replacements, closer adjustments, gap rectification — our inspectors carry out these works on the same visit in most cases. This eliminates a separate remediation appointment for the majority of common defects, reducing contractor visits and accelerating compliance across your portfolio.

Prioritised Defect Scheduling

All defects are classified by urgency — Critical (same-day action), Significant (within 28 days), Advisory (monitor and document). We provide a prioritised remediation schedule per property so your team knows exactly what requires action, when, and to what specification. No ambiguity, no chasing.

Centralised Digital Reporting

All inspection reports are issued digitally within 48 hours per property. Portfolio clients receive a consolidated compliance summary across all managed properties — aligned to your client reporting cycle on request. Suitable for RICS file review and regulatory audit.

Full Remedial Works

From individual component replacements to full certified door set installation — we carry out all remedial works ourselves with no third-party contractors and no accountability gap between inspection and repair. One point of contact from first visit to compliance certificate.

PPM Contracts

Planned Preventive Maintenance — The Smarter Approach

Reactive repairs always cost more than preventive maintenance. A PPM contract combines scheduled inspection and servicing into a single annual agreement — catching defects before they become critical, urgent or expensive.

Reactive Repairs vs PPM Contract — Annual Cost & Risk Comparison

Indicative comparison. PPM contracts include inspection, routine maintenance and minor remedials. Reactive costs exclude enforcement action and lost rental income from prohibition notices.

PPM Contract Includes	Why It Matters
Scheduled inspection at statutory frequencies	Legal compliance maintained without manual calendar tracking across your portfolio
Routine maintenance on every visit	Closer adjustment, seal check and gap verification prevent minor issues becoming critical defects
Minor remedials carried out on same visit	Fewer appointments, faster compliance, lower overall annual cost per door
Compliance record maintained centrally	Audit-ready documentation available at any time, for any property in the portfolio
Priority response for urgent defects	Critical issues — door not latching, no self-closer — resolved faster when time matters
Annual compliance certificate per building	Ready for insurers, managing agents, local authority and the fire authority

Why PPM Wins

The Case for Planned Maintenance

The arithmetic is simple: the cost of defects caught during a scheduled maintenance visit is a fraction of the cost of the same defect found during enforcement action or an insurance investigation. PPM is not a premium — it is risk management.

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Lower Average Repair Cost

Defects caught early through routine maintenance cost significantly less to resolve than the same defect left to develop into a critical emergency.

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Continuous Compliance Record

A PPM contract produces a rolling compliance record — not a snapshot. This is far stronger evidence of active compliance management than periodic one-off inspections.

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Budget Certainty

Fixed annual per-door pricing gives your finance team a predictable fire door compliance cost — no surprise invoices from emergency call-outs.

Documentation

What You Receive After Every Visit

Every inspection produces a complete, audit-ready documentation package. Portfolio clients receive a consolidated compliance summary across all managed properties — aligned to your client reporting cycle on request.

Present to client landlords as evidence of compliance being actively managed within their properties

Submit to insurers to evidence that fire doors are inspected and maintained to the required standard

Provide to the fire authority in the event of an inspection, enforcement visit or incident investigation

Support RICS file reviews and demonstrate professional management standards to leaseholders

Evidence of best endeavours in the event of refused access to a flat entrance door inspection

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Door-by-Door Report

Every door surveyed, every component assessed, findings documented per door — per visit.

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Photographic Evidence

Timestamped photos of every defect, referenced to the door schedule — unambiguous visual evidence.

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Pass / Fail Per Door

Clear compliance status per door — no ambiguity about which doors require action.

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Building Certificate

Compliance certificate per property after every inspection — suitable for any party.

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Portfolio Summary

Consolidated compliance status across all managed properties — available for portfolio clients.

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Remedial Schedule

Prioritised works list per property — Critical, Significant and Advisory — with specification.

Liability

Managing Agent Liability — What You Need to Know

Managing agents are not insulated from enforcement action by the fact they are acting for a client. Understanding where your liability begins — and how to protect yourself — is essential.

Who Bears Liability — The Responsible Person Chain

Source: Regulatory Reform (Fire Safety) Order 2005. Managing agents should seek legal advice on the scope of their specific management agreement obligations.

What “Responsible Person” Means for You

Where your management agreement assigns fire safety responsibilities for communal areas, you are the responsible person under the Fire Safety Order 2005 — not your client landlord. This means you bear the legal duty to ensure quarterly checks are carried out, defects are remediated, and documentation is maintained. Enforcement action targets the responsible person directly.

RICS Professional Standards

The RICS Service Charge Residential Management Code places additional professional obligations on RICS-regulated managing agents around fire safety management. Compliance failures can constitute a breach of professional standards, with implications for RICS accreditation and professional indemnity insurance — in addition to direct legal exposure under fire safety legislation.

Access Management & Documentation

One of the most significant compliance risks for managing agents is inadequate documentation of access attempts for flat entrance door inspections. “Best endeavours” means proactive, documented attempts to arrange access, with a clear record of dates, methods and outcomes. We assist with scheduling and access management as part of every inspection programme.

How Fire Doors Pro Protects You

Every inspection produces timestamped, photographic documentation evidencing the condition of every fire door. If a defect was present but remediation was scheduled within the required timescale — and documented — you have a robust defence. Our reports are specifically designed to be legally defensible. Undocumented compliance is not compliance.

FAQ

Frequently Asked Questions

Can you cover our entire portfolio under one contract?

Yes. We design bespoke portfolio-wide programmes covering all managed properties under a single PPM or inspection agreement — with consistent FDIS scheme standards, unified reporting, and a single point of contact regardless of portfolio size or geographic spread.

What if a flat entrance inspection is refused?

We document all access attempts as part of our inspection service — dates, method of contact, and outcomes — creating the audit trail you need to demonstrate best endeavours compliance under the Fire Safety Act 2021. If access is persistently refused, we provide a written record suitable for your legal team and the fire authority.

How do you handle portfolios across multiple locations?

We cover London, Essex, Surrey, Kent, Hertfordshire, Birmingham and the wider South East. For multi-region portfolios we coordinate a single programme with consistent inspection standards and reporting formats across all locations — you receive the same documentation regardless of where the property is situated.

Can reports be aligned to our client reporting cycle?

Yes. Individual property reports are issued within 48 hours of each visit. Portfolio clients can receive a consolidated compliance summary across all managed properties, formatted to align with your monthly or quarterly client reporting cycle on request. Executive summary formats for board-level reporting are available.

What does FDIS certification mean in practice?

FDIS (Fire Door Inspection Scheme) is a UKAS-accredited certification scheme operating to BS EN ISO/IEC 17024:2012. FDIS-certified inspectors are assessed to a nationally recognised competency standard — not just trained in-house. This matters because a non-certified inspector’s report may not be accepted by regulators, insurers or the fire authority as evidence of compliance.

Do you carry out remedial works as well as inspections?

Yes — all remedial works are carried out directly by our team. Seal replacements, closer adjustments and minor remedials can often be completed on the same day as inspection. Full door set replacements are scoped from the inspection report and scheduled within 48 hours. There are no third-party contractors and no split accountability between the inspection and the repair.

Ready to Discuss a Portfolio Programme? Let’s Talk.

Get a Portfolio Quote Call 020 3488 2247

Also Serving

We Also Work With Other Property Professionals

Our fire door compliance services extend across all building types and client categories.

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Residential Landlords

Individual landlords with HMOs, blocks of flats or converted properties — inspections, maintenance and remediation with full HMO licence documentation support.

Landlord fire door compliance

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Housing Associations

Large-scale fire door inspection and maintenance programmes for housing association portfolios — consistent FDIS scheme standards and long-term compliance partnerships across multiple sites.

Housing association compliance

Related Reading More Resources for Property Managers

Portfolio Inspection and PPM Pricing

Per-door rates from 8 for 100 plus doors, PPM contract pricing from 35 per door per year.

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UK Fire Door Compliance Guide

Legal framework, inspection frequencies and what audit-ready compliance documentation must include.

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Common Defects Across Portfolios

The 10 most frequent defects found on inspection, with frequency data from 500 plus surveys.

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From Inspection to Compliance

A real project: inspection, report, remediation and sign-off in 7 days. 730 all-in.

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Fire Door Compliancefor Property Managers